no later than October 1, 2010

Recommended date to mail notices to debtors:

New debtors must be notified of the amount of their delinquent debts and must have 30 days within which to satisfy the debts. This time frame allows for processing your debts and any protests prior to the November 21st deadline for submitting your initial load to SCAC.

  November 5, 2010

Deadline for submitting initial load to SCAC:

ALL debts which you intend to collect through the Setoff Debt/GEAR Collection Program must be in this file. The 2008 Certification Form signed by the Setoff Debt Coordinator must be mailed or faxed to SCAC when the data file is sent.

SCAC will send entities a confirmation report to include the total number and dollar amount of records in the initial load, as well as a listing of records with errors. Entities should review this listing and provide SCAC an adjustment file with corrections to any accounts within two weeks of receiving a confirmation report. The final date to submit corrected initial load is November 30.

Deadline for submitting adjustment file to SCAC. Adjustment files should be submitted in the same format as the initial load (ASCII, Excel, or SCAC Software). Debts in these files may be reduced or deleted, but the amount of debt for an individual cannot be increased. All adjustments received by December 10 are guaranteed to be in the file sent to DOR.

Accounts which are being protested MUST be adjusted immediately following receipt of a debtor’s protest of that account.

After November 28, please continue to send adjustments daily, as needed. SCAC will attempt to include as many adjustments as we can before we prepare the final file for DOR.

  November 29, 2010

SCAC will send a final confirmation of initial load submissions, including adjustments, to all entities on November 29. Please review these totals and contact us immediately with any questions or concerns.

  December 3, 2010

SCAC’s will begin preparing the file to submit to the Department of Revenue.